Glenbrook South Instrumental League

The Glenbrook South Instrumental Leagues is a 501(c)(3) not-for-profit organization.

Being a parent of a band student automatically makes you a member of the GBSIL. No special enrollment is required! Simply sign up for the mailing list to receive regular communications about band activities. There are many opportunities for you to help with the band program throughout the year. See our Volunteer page for details.

The GBSIL Board is composed of officers and committee heads who facilitate the GBSIL activities throughout the year. View the 2020-2021 Board and their contact information. The board is established each year in the Spring. View the descriptions of each Board role and contact boardrecruiting@gbsil.org if you’re willing to step up into an executive role or co-lead a support team. Board members provide active leadership and contribute to the GBS Band Program’s decades-long legacy of success.

Board meetings take place on the first Wednesday of each month, beginning at 7:00 pm in the Student Activities Office. All band parents are welcome to attend.

The GBSIL Board maintains a strong and cooperative relationship with the band staff, school administrators, and District 225 Board of Education. The policies of GBSIL will always confirm with those established by Glenbrook South High School and District 225.

GBSIL Board

Board Members

Position	Board Member	Contact
Band Director	Brian Boron	bboron@glenbrook225.org
President	Patty Marfise-Patt	marfisepatt@comcast.net
Vice President	Beth Parker	bethasparker@gmail.com
Secretary	Susan Johns	susanijohns@mac.com
Treasurer	Mary Frese	marykfrese@gmail.com
Past President	Rodney Cavender	iualum8990@gmail.com
Alumni Parents Rep	Laura Heyser	lcheyser@comcast.net
Banquet Committee	Sheila Kolbe	sheila.kolbe@gmail.com
Chaperone Team	Sheila Kolbe	sheila.kolbe@gmail.com
Chaperone Team	Marg Plante	margplante@sbcglobal.net
Chaperone Team
Color Guard Liaison	TBA
Equipment Crew	Eric Wolf	prodigaleric@gmail.com
Equipment Crew	Dio Vega	dlvega3@comcast.net
Fundraising for Students	Linda Argeros	liargeros@gmail.com
Fundraising for entire band (Rummage Sale/ Holiday Bazaar/ Social Chair)	TBA
Hospitality Team	Laura Olson	olsonlaura@me.com
Hospitality Team	Laura Ashley	lauramcashley@gmail.com
Jazz Fest Co-Chair	Julie Bretz	juliebretz@att.net
Jazz Fest Co-Chair	Sheila Kolbe	sheila.kolbe@gmail.com
Middle School Liaison	Amy Doherty	ald813@yahoo.com
Middle School Liaison	Melissa Read	melissaread1818@gmail.com
Travel Lead	Beth Parker
Uniform Crew	Patti Cavender	iualum89@gmail.com
Uniform Crew	TBA
Webmaster	Caryl Doetsch	caryldoetsch@gmail.com

Board Roles & Descriptions

The GBSIL Board is established each year in the Spring. Contact boardrecruiting@gbsil.org if you’re willing to step up into an executive role or co-lead a support team. For the 2021/2022 school year, the following positions have vacancies that need filling.

Color Guard Liason
Holiday Bazaar & Rummage Sale Lead
Travel Lead
Uniform Crew

President	Runs board meetings, supervises all committees, and trouble shoots as necessary.
Vice-President	Assumes the duties of the President in their absence and oversees fundraising.
Secretary	Keeps the records of all board meetings and sends out weekly emails.
Treasurer	Maintains all funds and prepares monthly and annual financial reports.
Alumni Relations	Communicates current band activities to alumni band parents.
Banquet	Plans and sets up the annual banquet with parent volunteers.
Chaperone Team Leads	Responsible for recruiting band parent volunteers to assist with specific tasks at home football games, marching band competitions, local parades and band camp week. Purchase and organize supplies such as water, snacks and first aid kits. Assign volunteers to supervise students on buses to and from events outside of GBS. Serve also as volunteer parent chaperones. Volunteer Parents Description: Responsible for providing water, snacks, basic first aid, supervision and general assistance to band students during home football games, competitions, local parades and band camp week. The individuals who volunteer in this capacity changes each week and is usually not known until the day before the event.
Color Guard Liaison	Determines annual costume needs, including sizing. Purchases extra needed accessories and assists in the creation of props. Washes uniforms after every competition. Color Guards dress themselves. For band performances helps students with hair, using bobby-pins, hair ties and hairspray. All of these activities take place in the dressing room below the stage, the band room or at the place of performance. At no time is the Liaison alone with a student.
Equipment Crew Leads	Responsible for coordinating the movement of band equipment during home football games, away marching competitions and special events such as parades. Chairs coordinate with the band directors and are in direct contact with them via walkie talkie during events. Other duties include maintenance of the band golf cart and trailer, organization of the band garage under the stands, renting moving trucks for competitions and assisting the chaperone and sound teams in moving their equipment. Volunteer Parents Description: Assist in moving equipment during home football games and away marching competitions. This may include equipment from the band room or the band garage under the stands. During halftime shows volunteers move equipment to the sideline and assist in returning items to storage. For competitions, volunteers also assist in loading and unloading the moving trucks. The individuals who help in this capacity typically changes from week to week, and is usually not known until the day before the event.
Holiday Bazaar & Rummage Sale Lead	Plan and organize these fundraisers in cooperation with the school, collecting registration fees, advertising and running the event. Events might be held on alternating years. Will recruit parent volunteers to help the day of the event. Student volunteers will provide entertainment the day of the event.
Hospitality Team Leads	Organize band camp meals, Jazz Fest Café and refreshments for the spring band concert, including purchase of supplies, collection of payments, selection of vendors and recruitment of parent volunteers. During Jazz Fest will supervise student and parent volunteers selling food in the cafeteria. Volunteer Parents Description: Prep and serve food and beverages for band camp meals, Jazz Fest Café and spring band concert. Interaction with students is limited to passing out food and beverages or working alongside them in the Jazz Fest Café.
Jazz Fest Co-chairs	Manage all aspects of the program’s largest fundraiser, the North Shore Jazz Fest, where bands from across the state have been performing for over 40 years. The Jazz Fest Volunteer page has descriptions for individual volunteer role.
Student Fundraising	Organize materials for fundraisers. Distribute materials to band members. Retrieve payments and manage deposits for monies received. Distribute any applicable deliveries to band members. Recruit parent volunteers as needed to aid in distribution of ordered items.
Middle School Liaison	Communicates current band activities to local middle schools. Recruits parent volunteers to provide water and snacks during Middle School Band Day.
Travel Lead	Support the band directors in preparation for the trip, including attending all parent meetings and collecting all trip related paperwork and purchase and distribution of t-shirts. May also serve as a trip chaperone. Trip Chaperone Description: Parents travel with the band on airplanes and busses. Parents are assigned a specific group of students to supervise, including keeping the students updated on daily plans, checking in with the students at regular intervals, and making sure that all students are in their rooms at the appointed time. The chaperones are the first point of contact if there are issues and notifies the nurse or band director as appropriate.
Uniform Crew Leads	Prior to the start of marching season, members of the uniform crew fit uniforms for each student. This includes a polo shirt, bib pants, jacket, shoes, gauntlets and hat. The pant hems and jacket sleeves are sized using a series of snaps that are already inside the uniform. In addition, each student is given a concert dress or a tuxedo shirt for concert season. The students try these on themselves, but in some cases the parents have to pin dresses for alterations. For each marching band performance, the parents help students with their hair, using bobby-pins, hair ties and hairspray, to get their hair inside the hat. They also inspect each student, in uniform, to make sure that they have put their uniform on correctly, and that it has no stains or damage. This happens in both the band room as well as at performance locations. For each concert performance, the dresses are ready for the students to put on themselves and ties and cummerbunds are distributed to those who need them. Parents assist the students who do not know how to put them on. At no time are any of these activities conducted without the student’s awareness and at no time is a parent volunteer alone with a student. All of these activities take place in either the choir room, the band room or at the performance venue.
Webmaster	Maintains the band website, www.gbsil.org.

Board Meetings

The GBSIL Board meeting schedule for the 21-22 school year, with all meetings starting at 7 PM is as follows:

Wednesday, August 4th over zoom

Thursday, September 9, 2021

Thursday, October 7, 2021

Thursday, November 8, 2021

Friday, December 3, 2021

Wednesday, January 5, 2022

Wednesday, February 2, 2022

Wednesday, March 2, 2022

Wednesday, April 6, 2022

Wednesday, May 4, 2022

GBSIL Bylaws

Article I – Official Name and Fiscal Year

Article II – Objectives

The objectives of this organization shall be:

To promote the school and community interest in the Instrumental Music Program of Glenbrook South High School. The Instrumental Music Program includes personnel (students, music directors, and other support staff) and activities (such as performances, competitions, camps, and rehearsals) of the marching, symphonic, concert, and jazz bands.

To provide supplemental financial support to the Instrumental Music Program of Glenbrook South High School.

To cooperate with those in charge of the Instrumental Music Program at Glenbrook South High School to the end that this program operates at the highest possible degree of excellence.

At no time shall it be the objective of the organization to interfere with or attempt to influence the planning or functioning of the school administration or its curriculum.

Article III – Policies

Article IV – Membership

The membership of this organization shall be open to and include the parents and guardians of all students in the Instrumental Music Program of Glenbrook South High School as well as all instructional personnel in the instrumental program of the music department at Glenbrook South High School. Membership may be extended to other adults at the discretion of the Board of Directors.

Article V – Officers and Board of Directors

A. A Board of Directors, herein also designated the Board, shall govern this organization.

The Board shall consist of the following:

The Band Director
The four Officers of this organization. They are the President, Vice President, Treasurer, and Recording Secretary.
The Chairs, and where applicable Co-Chairs, of the standing committees.

The Principal of Glenbrook South High School and the School Administration Advisor or designated representative will sit on the Board in an advisory capacity.

The four Officers and the Band Director form the Executive Committee of the Board.

B. Duties:

President: The President shall preside at all meetings of the organization, and be ex-officio member of all committees with the exception of the Nominating Committee.
Vice-President: The Vice-President shall assume the duties of the President in his/her absence and shall organize and coordinate all fundraising activities.
Secretary: The Secretary shall keep records and minutes of all meetings and a file of all official correspondence with external organizations. The Secretary will also prepare and distribute minutes and notices of meetings.
Treasurer: The Treasurer shall be the custodian of all funds, shall deposit and disburse the same as directed by the Board, and shall prepare and present financial statements at all Board meetings. The Treasurer shall prepare and file all necessary tax related forms, and inform the students of the fundraising balances in their student accounts.
Chairs and Co-Chairs of standing committees shall perform those duties as designated by the President. Each committee may have either one Chair or two Co-Chairs who function coequally. A third Co-Chair can be added to the nominated slate prior to the Annual Meeting upon approval by the Board. There shall be no more than twenty Chairs/Co-Chairs in total.

C. Qualifications of Officers, Chairs, and Co-Chairs

All Officers, Chairs, and Co-Chairs must be members of this organization. Should at any time an Officer, Chair, or Co-Chair resign from their position or not qualify to be a member of this organization, then that position shall automatically become vacant at the time of such resignation or disqualification.
The Board of Directors shall fill any vacancy on the Board of Directors. Notice must be sent to the general membership informing them of the vacancy and specifying when the Board meeting will be held to vote on the appointment of a replacement Board member.
In the event that the vacancy is an Officer position, the Board of Directors shall elect from its membership a person to fill that office for the remainder of the unexpired term.
Additional positions in the offices of Vice-president, Secretary, and Treasurer may be established at the discretion of the Band Director and/or the School Administration Advisor with the consent of the Board of this organization. Each such position shall have all privileges provided to members of the Executive Board and have its own vote in all matters before the Executive Board or the Board. Responsibilities to be fulfilled by each position will be determined by the Band Director and/or the School Administration Advisor with the consent of the Board.

Article VI – Meetings

There shall be a minimum of five regular general meetings of the membership of this organization. The last general meeting during the school year shall be designated the Annual Meeting. All members of this organization shall be notified of all general meetings and their time and place. Twelve members shall constitute a quorum for all general meetings.

The Board of Directors shall have a minimum of six regular meetings. All members of the Board of Directors must be notified prior to a special Board meeting. The Band Director and each Officer shall each have one vote on any motion before the Board; each committee shall have only one vote on any motion regardless of the number of Chairs or Co-Chairs of the committee. Seven members shall constitute a quorum for all Board meetings.

The President or a majority of the Board of Directors may call special meetings of either the membership or the Board as the need arises.

Article VII – Finance

The organization shall generate funds through projects, donations, bequests, and other voluntary means.

An Annual Financial Report is to be prepared by the Treasurer and presented at the Annual Meeting and filed with the Band Director and the Principal of Glenbrook South High School or designated representative.

No officer or director may receive payment for services except for reimbursement for out-of-pocket expenses.

An independent review shall be performed annually.

Article VIII – Elections

The President shall appoint a Nominating Committee of three members at least two months before the Annual Meeting. The Nominating Committee will be composed of parents of outgoing seniors. This committee will prepare a slate of candidates for Officers, Chairs, and Co-Chairs for presentation at the Annual Meeting. The list of candidates for these positions shall be sent to the general membership at least 14 days prior to the Annual Meeting.

These nominations shall be voted on and elected at the Annual Meeting.

A majority vote of the members present shall constitute an election to office in this organization.

All new Officers, committee Chairs and Co-Chairs shall assume their duties effective starting the fiscal year, June 1. The term of office shall be for one year or until their successors have been elected.

The Board of Directors must consist of at least one parent of a band student from each class, Freshman, Sophomore, Junior, and Senior.

Article IX – Authority and Procedure

Article X – Amendments

Article XI – Dissolution

Volunteering

Parent volunteers play a major role in the success of the GBS Band Program. We have a lot of fun and it’s a great way to see your students in action. Click on the links below to volunteer for some of the fun activities.

A variety of roles are needed throughout the year. No prior experience is necessary and ALL parents (and grandparents, aunts & uncles) are welcome to sign up whenever you’re available.

Don’t worry if it’s your first time. Be sure and check in with the coordinator upon arrival. Team leads will provide a full explanation of responsibilities prior to the event.

We’re also on the lookout for those handful of parents who’ll step up and become part of the GBSIL Board. Whether it’s in an executive role or co-leading a support team, board members provide active leadership and have been an essential component of the GBS Band Program and a legacy of success that stretches back decades.

Fundraising

As each fundraiser is kick-off, details will be communicated to students and parents . Flyers and forms will be placed in a display outside the band room.
Collect all paperwork and payments into an envelope marked with the student’s name and phone number. Place in the mail slot in the band office.
Payments by Check? They should be made payable to GBSIL.
Fundraised money and all required paperwork must be turned in on time. Most suppliers will NOT accept late or revised submissions, so orders received past the announced deadline might have to be returned.

Band Trip

Traveling with the band is one of the most exciting aspects of the GBS music experience. Every other year, a major trip will be scheduled for the marching band. Oftentimes a separate trip will be arranged for the jazz band and GSO on the off years.
Trip destinations are selected by the Band Directors and submitted for approval to the District 225 Board of Education and the GBSIL Board. Trips will coincide with a school break and are arranged to minimize the number of school days missed.

Over the years, the band has participated in national events such as the Gator Bowl in Jacksonville, FL, the Fiesta Bowl in Phoenix, the Hollywood Christmas Parade in Hollywood, Macy’s Thanksgiving Parade in New York City, the Oahu Music Festival in Honolulu, the Holiday Bowl in San Diego and the Disney Thanksgiving Parade in Orlando, FL.

Financials

A professional travel agency arranges all aspects of the trip and manages the payment schedule. Every effort is made to keep travel expenses low, and the GBSIL conducts numerous fundraisers to help students offset the trip costs. With major trips planned on a staggered basis, students can have 2 years in which to fundraise.
An initial deposit is paid when registering for the trip. Funds from the student’s fundraising account can be applied to subsequent installments. If the account’s balance can accommodate the entire cost of the trip, the deposit will be refunded.
A limited number of partial trip scholarships may be available for students with demonstrated financial need. Contact the band director to discuss options.

Fundraising Accounts

The profits from a student’s fundraising efforts are recorded in their personal account. While a small portion is allocated to a general GBSIL trip fund, the balance can be applied to band trips, the program fee or uniform items. The account is maintained throughout their time in the band program. Upon graduation, the remaining money may be transferred to a sibling’s account or to the scholarship fund. Funds cannot be returned as cash to the student.